Retail Administrative Officer

RESPONSIBILITIES

Office & Store Administrative Work

• Maintain daily courier services
• Distribute documents/items within office and stores
• Handle stationery, equipment, daily necessities such as distilled water and store materials order request

External parties Co-ordination

• Request quotation and arrange external contractor in fixing store maintenance issues
• Update record and schedule of maintenance work
• Coordinate the cleaning service among stores and offices
• Coordinate with landlord - handle & follow up store daily operation issues between landlord and store e.g. contractor work admission submission to landlord, HPP set up, vendor admission to stores, etc.

Airport Permit Handling

• Handle airport permit applications and maintain application records for employees and contractors
• Act as escorter for store visit in airsides when necessary

HR Support

• Leave administration of store employee: check employee attendance record, update and handle store employee leave applications,
• HRIS data management and maintenance
• Support recruitment processes, employee cycle and handle legitimate filling (e.g. tax & social security fund) and submitting relevant documents in person at Tax Department or Social Security Fund Office when necessary
• Training record update on Level Up
• Staff incentive calculation / administration

Others

- To handle ad-hoc staff programs/projects as assigned